Effective Date: 13 June 2024
Company Name: Ringtone Marketing and Distribution Solutions (Pty) Ltd.
Trading As: RMDS™
Your privacy matters to us. This policy outlines how RMDS™ collects, uses, stores, and protects your personal information in line with the Protection of Personal Information Act (POPIA), Act 4 of 2013, of South Africa.
We may collect and process the following personal information from clients, partners, and website users:
Full name, contact details (email, phone number, physical address)
Company or business information
Billing and payment details
Records of communication
Marketing preferences
Analytics data (website traffic, engagement, cookies)
We collect only the information necessary to fulfill our services and maintain proper business operations.
Your information is used to:
Provide marketing, sales, and distribution services
Respond to inquiries and communicate with you
Fulfill contractual obligations
Send project updates, invoices, or service announcements
Improve our website, services, and user experience
Comply with legal and regulatory obligations
We do not sell or rent your personal information to third parties.
We process personal information based on:
Your consent
A legitimate business interest
Performance of a contract
Compliance with legal obligations
Under POPIA, you have the right to:
Access the personal information we hold about you
Request correction or deletion of your data
Withdraw your consent at any time
Object to processing for direct marketing purposes
Lodge a complaint with the Information Regulator of South Africa
To exercise any of these rights, contact us at:
📧 privacy@ringtonetrading.co.za
📞 072 369 5691
We retain your personal information only for as long as it is needed for the purpose for which it was collected, or as required by law.
We take reasonable technical and organizational measures to safeguard personal data from loss, misuse, unauthorized access, or disclosure. These include:
Secure email and server protocols
Restricted staff access
Regular data protection reviews
However, no system is 100% secure, and you use our services at your own risk.
We may share information with trusted third-party service providers who support our operations (e.g., accounting systems, CRM platforms). These providers are contractually obligated to handle your data securely and in accordance with POPIA.
We may also disclose information if legally required by a court or government authority.
Our website may use cookies or tracking tools to gather analytics data and improve your browsing experience. You can manage or disable cookies in your browser settings.
We may update this Privacy Policy from time to time. The latest version will always be available on our website. Continued use of our services after updates implies your acceptance of the revised policy.
If you have any questions about this policy or how we handle your information, contact us:
Ringtone Marketing and Distribution Solutions (Pty) Ltd
📍 C/O Doreen Avenue & Dan de Wet Drive, Akasia, Pretoria
📧 privacy@ringtonetrading.co.za
📞 072 369 5691